Expense Management Software

Automate expense management and control spending

Get total visibility of expenses with automated travel bookings, advance and expense management features of QkrExpense

Free Demo

Revamp your Expense Reporting System

For Employees

Speedy reimbursement process
Eliminate missed conveyance expenses
Handle bookings through your travel desk
Avoid manual submission of receipts and expense reports

For Managers

Approve expenses immediately
Verify conveyance expenses with on-site mileage data
Ensure compliance with policy guidelines and timely filing of expenses
Manage advance requests, expense approvals, and booking requests

For Organization

Automate multi-tier approvals
Utilize actionable analytics
Enforce policy compliance
Minimize inflated expenses
Track project expenditures against budgets
Monitor corporate card expenses
Decrease administrative costs

Automate Expense Approvals

One or more managers can approve, revert for correction or reject expenses based on multi-level policy based workflow.

Expense Request

Employee can generate & forward expense report or advance request for approval

Expense Approval

One or more managers can approve, revert for correction or reject expenses based on multi-level policy based workflow

Payment of Expenses

Accounts personnel make payments for the expenses after matching advances

Features

Start working quickly with a user-friendly interface that is similar to familiar spreadsheet software like Excel. Reduce the learning curve with access to frequently used spreadsheet features on every page.

Expense Management

Design your form for each expense type.

Travel Management

Centralize travel booking requests and tickets.

Field Visits & Mileage

Validate conveyance expenses with actual field visits and mileage.

Advances & Disbursement

Automate the advance requests, payments and expense disbursements.

Project Expenses

Budget and track project expenses for each phase by expense type.

Approval Workflows

Create policy-based workflows that may have multiple approvers at each level. Notifications via apps, emails, and SMS. Customize templates for reminders and notifications. Set up automated notifications for pending approvals.

Intelligent Dashboards & Reports

Use dashboards that provide a 360-degree perspective to manage your team. View detailed reports with drill-down capabilities. Set up email-based customisable MIS reports.

Actionable Analytics

Analyse expenses based on person, department, expense type or purpose over different time frames.

Expense Reporting

Automate the entire process from submission of expenses to reimbursements. Employees have full visibility as the expenses are approved and paid. All receipts are attached digitally making the entire process paperless.

Mileage Tracking

With the mileage tracking feature of Qkrbiz, organizations can keep track of all conveyance expenses related to field movement of employees. Since mobile application for attendance punches and field visits is integrated with expense management, the system automatically logs the miles incurred by employees who visit clients or attend meetings.

Qkrbiz's mileage tracking feature helps businesses improve their expense management process, reduce the risk of errors or fraudulent claims, and ensure that employees are properly reimbursed for their business-related travel expenses.

Travel Desk

With its travel desk feature, Qkrbiz helps businesses in streamlining the employee travel booking process. Employees can use the QkrExpense app to make booking requests, which are then reviewed and approved. After approval, the company's travel desk staff can book the required lodging and travel, as well as share the tickets with the staff members

QkrHR has streamlined our HR operations significantly. Its user-friendly interface and comprehensive features have made managing policies, payroll, and other HR tasks effortless. Highly integrated Field Force Management has made managing office and field teams seamless, boosting overall productivity. The customizable views and smart workflows have transformed our HR processes, saving time and enabling smarter decision-making.

Pranav Goel

CEO DebtSet

Advances and Expense Reimbursements

Qkrbiz's expense management system offers a comprehensive solution for managing advances and expense reimbursements. Once the advances and expenses are approved, the system automatically routes them to the accounts team for processing

The accounts team can easily match advances against expense claims and reimburse the balance. This helps ensure timely reimbursements to employees, and also helps businesses avoid overpayment or underpayment of employee expenses

In case of employee exit, pending advances or expenses are automatically settled with final and full settlements.

Configurable Workflows

Qkrbiz's workflow engine helps you streamline expense management processes by enabling policy-based approval workflows with unlimited levels of approval and multiple approvers at each stage. Get SMS, email, and in-app notifications, ensuring that everyone involved in the approval process is kept up-to-date.

Customize templates for notifications and reminders, and schedule automated reminders and escalations for pending approvals, ensuring that nothing falls through the cracks.

Workflow features

Benefits

01

Paperless contact less system

02

Control Project expenses

03

Decrease false or inflated expenses

04

Speed up disbursement

05

Enforce Policies

06

Centralize Travel Bookings

07

Reduce administrative costs

08

Actionable analytics

09

Enhance productivity

Project Expenses

QkrProjects and QkrExpense work seamlessly to ensure businesses can budget and track project expenses on a granular level by phase and expense type.

With project-based approval workflows, project managers from different projects are automatically included in the approval process. Typically, expenses incurred for many projects are presented in a single expense report. This guarantees that project expenses are examined and approved by the right people and enables more effective approval procedures.

Analytics

With the help of QkrExpense's robust analytical tools, organizations may examine their spending habits and analyze their expenses according to a range of parameters. By enabling the creation of pivot tables and reports straight from the app, businesses can quickly visualize their spending data and pinpoint areas where they are overspending.

Businesses may better understand their spending habits, spot areas of overspending, and take action to optimize their budgets and control expenditures with the help of these potent analytical tools. Businesses can improve their financial management and make wise resource allocation decisions by utilizing QkrExpense's analytical skills.